Transparency Notice Examples (Web • Chat • IVR • Email • UI)
EU AI Act Art. 52 Compliance Transparency & User Rights
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Key takeaways
- Transparency notices must appear before any AI interaction begins.
- Users must understand they are interacting with AI, including the system’s role and limitations.
- Regulators expect concise yet clear language; no technical jargon.
Purpose & Regulatory Requirements
This notice is required under:
- EU AI Act — Article 52: Users must be informed when interacting with AI systems.
- UK AI Transparency Principles (2024): Clear, accessible, and contextual disclosure.
- GDPR Articles 12–14: Information rights when personal data is processed.
- ISO/IEC 42001: Transparency & communication duties for AIMS.
Core Principles of AI Transparency
- Clarity: No jargon, no ambiguity.
- Timing: Notice must show before the AI system activates.
- Purpose: Explain what the AI is doing.
- Data Usage: Explain what is collected and how it is used.
- Human Option: Provide a clearly available human alternative.
- Rights: Mention escalation, complaints, and human review rights.
Web Pop-Up & Banner Notice
Placement: Webpage entry banner, cookie bar, or modal.
“You are now interacting with an AI-powered system provided by Zen AI Governance.
The AI may process the information you enter to provide automated guidance.
A human support specialist is available if you prefer.
Learn more about how we use data & your rights.”
Links: Transparency Policy • Data & Privacy Policy • Request Human Support
Chatbot / AnswerBot Notice
Placement: First message sent by the bot.
“Hi! I’m Zen AI Assistant, an AI system designed to help answer your questions.
I may use the information you share to generate automated responses.
You can ask for a human at any time.”
IVR / Voice Notice
Placement: Played before capturing voice input.
“This call uses an AI-powered system to understand your responses and assist you.
You may request a human agent at any time by saying ‘human agent’.”
Email & Automated Messaging Notice
Placement: Footer or header of automated emails.
“This message was automatically generated using AI technology.
If anything appears incorrect or unclear, please reply and a human specialist will review it.”
Agent-Assist (Human-in-the-loop) Notice
Placement: Panel above agent interface or at the beginning of messages.
“This suggestion was generated by AI to support your workflow.
You are responsible for reviewing and validating the content before using or sending it.”
In-Product UI or App Notice
Placement: Near buttons like “Generate,” “Summarise,” “Explain,” or “Classify.”
“This feature uses AI to generate results automatically.
Review outputs carefully before taking action, and report issues if you notice errors.”
Template Pack (Copy-Paste)
Web_Banner: “You are interacting with an AI-powered system…”
Chatbot_Intro: “Hi! I’m Zen AI Assistant…”
IVR_Notice: “This call uses an AI-powered system…”
Email_Footer: “This message was automatically generated using AI…”
Agent_Assist: “This content was generated by AI…”
In_Product: “This feature uses AI to generate results automatically…”
Framework Alignment
| Framework | Reference | Relevance |
|---|
| EU AI Act | Article 52 | Mandatory transparency when interacting with AI |
| UK DSIT AI Framework | Principles 2–4 | Fairness, transparency, user awareness |
| ISO/IEC 42001 | §7.4 | Communication requirements |
| GDPR | Art 12–14 | Rights and lawful basis notices |
© Zen AI Governance UK Ltd • Regulatory Knowledge • v1 20 Nov 2025 • This page is general guidance, not legal advice.