Logging & Traceability — Risk Management

Logging & Traceability — Risk Management

Zen AI Governance — Knowledge Base • EU/UK alignment • Updated 05 Nov 2025 www.zenaigovernance.com ↗

Logging & Traceability — EU/UK aligned

EU AI Act Compliance Risk Management EU/UK aligned
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Key takeaways
  • Good logs = faster incidents, credible audits, and safer interventions; bad logs = risk you can’t see.
  • Balance detail with minimisation; link logs to decisions, approvals and model/data versions.

Telemetry schema

  • When, who (pseudonymised), input type, output type, scores/confidence, model/dataset version, policy/guardrail version.
  • Oversight actions (approve/reject/override), escalations, errors, throttles, downgrade events.

Privacy & minimisation

  • Redact/aggregate; store proofs not raw contents when possible; tokenised references to sensitive items.

Traceability & linkage

  • Join keys across approvals, deployments, incidents, CAPA and PMM dashboards.
  • Retain model/data lineage IDs to reconstruct “as-decided” context.

Security & integrity

  • Immutable storage/WORM for critical trails; signing; integrity checks; least-privilege access; tamper alerts.

Observability & dashboards

  • Golden signals + safety/fairness metrics; drill-downs per cohort; SLO burn-rates; paging integrations.

Retention & access

  • Tiered retention; anonymised analytics after raw expiry; audited access paths; export for regulator/audit.

Incidents & evidence bundles

  • Bundle prompts/inputs/outputs with versions and decisions; attach screenshots, user comms, and CAPA tickets.

Sampling & cost control

  • Smart sampling per cohort/severity; keep full fidelity for safety-critical events.

Third-party logging

  • Contracts specify fields, latency, integrity, retention, and incident access; periodic evidence of compliance.

Legal holds & discovery

  • Legal hold workflow; segregated storage; discovery exports; chain-of-custody records.

Governance & ownership

  • Named log owner; change control for schema; quarterly reviews of access/retention.

Implementation checklist

  • Schema approved; privacy minimisation enforced; dashboards live; linkage to incidents/CAPA operational.

© Zen AI Governance UK Ltd • Regulatory Knowledge • v1 05 Nov 2025 • This page is general guidance, not legal advice.

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