The Scope Statement defines the extent to which AI governance applies across the organisation — covering business units, AI products, and support functions. It is reviewed annually and approved by the AI Governance Board.
| Field | Description | Example Entry |
|---|---|---|
| Document ID | Unique identifier for scope record | AIMS-SCP-2025-01 |
| Version | Revision number and date | v1.0 (19 Nov 2025) |
| Purpose | Why the AIMS exists and its intended outcomes | Ensure AI systems align with EU AI Act and UK Principles |
| Organisational Scope | Departments and entities included | Zen AI Governance UK Ltd (UK HQ), Zen EU BV (Netherlands) |
| Functional Scope | Processes and AI use cases covered | Model development, testing, deployment, monitoring |
| Exclusions | What is explicitly out of scope | Non-AI RPA tools and marketing automation |
| Interfaces | External dependencies and shared services | Zoho CRM, Firebase Auth, Make.com Integrations |
| Legal and Regulatory Context | Applicable laws, regulations and standards | EU AI Act, UK DSIT Framework, ISO 42001, NIST RMF |
| Approved By | Executive sign-off | AI Governance Board Chair |
Example 1 — Corporate AIMS: The AIMS covers all AI systems developed and operated by Zen AI Governance UK Ltd for internal and client use. It includes risk management, compliance monitoring, and post-market surveillance activities. Example 2 — Product-Specific AIMS: This scope covers Zen AI AnswerBot v2.1, an AI-assisted customer support system. The scope includes model training, deployment, performance tracking, and bias management.
| Framework | Reference | Relevance |
|---|---|---|
| ISO/IEC 42001 | §4.3 | Determining scope of AIMS. |
| NIST AI RMF | Govern Function | Establish context and boundaries of AI governance. |
| EU AI Act | Articles 9–10 | Defines risk management system coverage. |
| UK DSIT Framework | Principle 1 | Proportionate AI governance and clarity of application. |
Scope_ID,Version,Purpose,Org_Scope,Functional_Scope,Exclusions,Interfaces,Legal_Context,Approved_By,Date
© Zen AI Governance UK Ltd • Regulatory Knowledge • v1 19 Nov 2025 • This page is general guidance, not legal advice.